If you provide us with information about your health, we also strive to ensure that our handling of that information complies with applicable State and Territory health records legislation.
Fitness First collects personal information from its members and from membership applicants, contractors, employees, and people we do business with.
Fitness First needs your personal information:
a) to provide its members with personalized fitness services (including assessments of physical fitness, health status, and goals); and
b) to conduct our business (e.g., to administer accounts, charge fees, and to communicate with our members and business contacts).
To illustrate, the personal information we collect about our members includes:
a) Identification Information, including each member's name, address, contact details (including telephone numbers and email address), date of birth and an official personal picture ID;
b) Health Information, including information provided on the pre-exercise questionnaire (that members complete upon becoming a member of Fitness First) and information we collect in the course of memberships. Health information is a sensitive form of personal information, so we only collect it with your consent, and we only collect what we need;
c) Financial Information, including bank account details and credit card details, as well as information about payment or non-payment of membership fees.
We need this personal information to provide health and fitness services, and is collected from application forms, and when members attend our clubs and communicate with us through our website.
We Also Collect:
a) Business Contact Information From And About Our Suppliers And Other People We Do Business With (Eg Our Landlords). This Information Is Needed So That We Can Manage Our Business;
b) "Next of Kin" Information, which we collect from our members for use in the case of an emergency. We suggest that our members tell their next of kin that they have been nominated for this purpose, and
As indicated, we use personal information to provide fitness and health services, to manage and administer club memberships and to operate our business. For example, if you are a member, will use your personal information to process your membership application, charge you membership fees, and administer your account. We will also use your personal information to communicate with you, including answering any enquires you may have.
Unless you tell us otherwise, we may also use members' personal information to mail out special promotions, newsletters, and other marketing material. For instance, Fitness First may mail its members information about its promotions, or those offered by our business partners. If you don't want us to do this, we allow you to "opt-out" from receiving such material on our pre-exercise questionnaire form. However, you can opt-out at any time by contacting our Privacy Officer (see details in section 8 below).
Fitness First will disclose your personal information in a few different ways.
Like most businesses, sometimes we outsource or "contract out" specific support services from time to time, and this may mean that our contractors see your personal information. For instance, sometimes, we may hire IT contractors to maintain our databases. All our contractors are subject to strict confidentiality obligations, which means that they are authorized only to use personal information to provide the services or to perform the functions required by us.
We will disclose personal information if we are under a legal requirement to do so (e.g., under a court order, or if required under legislation) or if an authorized request is made from a law enforcement agency. Otherwise, we will only disclose personal information with the consent of the relevant individuals. For example, if you are a member, with your consent (and only with your permission):
we may provide personal information to Fitness First's personal trainers to assist you in improving your fitness and well being, and so they can advise you which fitness programs are suitable for you. If personal trainers are contractors (rather than Fitness First employees), their contracts with us require them to keep your personal information confidential. Of course, all our employees are required to keep your personal info confidential also; and we may disclose personal information to our business partners so that they can contact you directly with special offers, discounts, or other membership benefits.
The privacy agreement and laws give you the rights to seek access to the personal information we hold about you. You can seek access by completing an access request form at your home club's reception, or by writing to our Privacy Officer (see contact details at section 8 below). Generally, we should be able to provide you with access within a month of your request, although we may need more time if your request is complicated. Ordinarily, Fitness First will not charge you for the cost of providing access to your personal information. However, if we do propose to charge you, we will advise you of the relevant charge before we provide you with access.
We try to ensure that all the personal information that we hold about you is accurate, complete, and up-to-date. However, we rely on you to help us with this. If you wish to update or correct the personal information we hold about you, please complete the access request form at your home club's reception, or by writing to our Privacy Officer. We will contact you if there is any issue about amending the record of personal information we hold about you. If you wish to discuss our method of providing access or correction to personal information, please contact our Privacy Officer with your query.
Fitness First takes reasonable steps to ensure that the personal information we hold is stored in a secure environment protected from unauthorized access, modification, or disclosure. We remind our staff and contractors of the importance of storing personal information securely, and to treat it as confidential information.
Fitness First only offers its health and fitness services to members, and it is not possible to become a member of Fitness First without providing Fitness First with the personal information that is requested in our application form and our pre-exercise questionnaire. We may be able to answer telephone questions without collecting personal information about you, but if you would like to use our clubs, we need your personal information. This is in everyone's interests (e.g., if you fall ill at one of our clubs, we need to know who you are).
Generally, Fitness First will handle personal information collected online consistently with the way that it handles personal information collected offline. Other matters specific to Fitness First's handling of personal information online are set out below.
When you visit our website, we will not collect any personal information unless you chose to provide it to us (e.g., by sending us emails through our website). However, we may collect specific data that does not identify you (sometimes called "web log information") when you visit certain pages, such as the type of browser and operating system you have. We may also use "cookies," which are small files that are stored on your computer and that manage the security and navigation process of the site. You can choose to block these cookies, but some portions of the site may not function correctly if you do. This type of data is collected for statistical purposes only, and while cookies will identify your computer, they are unlikely to identify you personally.
b) Site security policy
Our website uses up-to-date technology to maximize the security of your personal information.
1. Myfitnessfirst is our new system to provide more convenience and simplicity for all members. Accessible via the app or on our website. All members are required to use MyFitnessFirst to book all classes.
2. You can book 48 hours before a class starting
3. You can make a class cancellation up to 2 hours before a class starting
4. Class bookings will stop as soon as the class starts.
5. You will receive a reminder 3 hours before your booked class, reminding you of your booking. If you can no longer attend, you must cancel so your space can be allocated to someone on the waiting list.
6. Please respect all members and ensure you cancel classes you can no longer attend, at least 2 hours before the class is due to start.
7. Booking classes and not attending will be notified to our club team, who will address with members directly.
8. For personal training bookings, you need to cancel your booked session a minimum of 24 hours in advance; otherwise, the session will be charged.
With a significant increase in the number of children at our clubs, Fitness First has decided to ensure that the highest quality of safety is implemented.
We request you to adhere to the policies on Child Safety and thank you for your cooperation
FAQS - Child Safety
Children under 13 years will not have access to the club without a personal training session in Gym Areas.
Children between 13-15 years will have to be under direct parent supervision or by Fitness First personal Training.
Children of 16 years and above will have regular individual access permitted.
*Any child under the age of 16 has to have the PARQ form filled in by the parent on behalf of the child. They will also have a gym induction undertaken.
Children under 16 year will not have access unsupervised, or Adult/ standard group exercise classes
Children of 16 years will have access only permitted via Fitness First Supervised 'Kids Activities or Classes'.
Children under the age of 16 years are not permitted to join standard 'adult' GX classes due to physical body development and maturity risk.
*Any child under the age of 16 has to have the PARQ form filled in by the parent on behalf of the child.
Spa Pools (Jacuzzis):
Children under 6 years will not have access to the Spa Pools (Jacuzzis)
Children from 6-15 will have access only under direct parent supervision
Children of 16 years and above will have normal individual access permitted
Saunas, Steam Rooms
Children under 8 years will not have access to the Saunas and Steam Rooms
Children from 8-15 will have access only under direct parent supervision, with a maximum 15 minutes of session
Children of 16 years and above will have normal individual access permitted
Children from 0-13 yrs will have designated area for parent handover and collection
Children of 14-15 yrs will have a waiver signed by the parents/guardians to arrive/depart without the parents
Children of 16 years and above will have regular individual access permitted
Children under 16 yrs will have access to the swimming only under direct parent supervision or as a participant in a Swim Academy Lesson.
Children under 30 months will have to wear swim nappies mandatory
Children of 16 years and above will have regular individual access permitted but MUST BE able to swim competently in pool deep end